Creating Multiple User ID Duplicates

FacilitatePro administrators and Pro facilitators with additional access have the option to duplicate a user profile, making and managing multiple IDs as a block. This is most useful for surveys and large meetings where multiple individual IDs are required. The system also generates a random password for each ID. Use the Export Duplicates feature to export the set of user IDs to a spreadsheet for setting out emails to participants. Use the Delete Duplicates feature to delete the block of IDs when the survey or meeting is finished.

To make multiple duplicates of a user profile:

1. Click User Profiles in the toolbar.

2. In the User Profile table, click the User ID link of the user you wish to duplicate.

3. In the User Profile Editor screen, scroll to the bottom section labeled User ID Duplication.

4. Enter the number of duplicates and the length of password you wish to create.

4. Click the Make Duplicates button.

The set of new user profile is created and appears in the list of user profiles. The original user profile remains unchanged.

User ID Duplication - bottom of User Profile Editor Screen
Administrators or Pro facilitators with additional assess only

The new user IDs have a naming convention based on the original user profile name. For example, if the original user ID is "EESurvey" the set of duplicate IDs will be of the format: EESurvey-xxx, here xxx is a random string of numbers and letters. Choose the sequential extensions option for a format of: EESurvey-001, EESurvey-002, EESurvey-003, etc. Then length of the extension will depend on the number of duplicate IDs specified.

Function	Description
Enter the number of duplicates to create	Specifies the number of duplicate IDs to create.
Password Length	Specifies the number of characters (letters and numbers) for each password.
Password lead in string to ensure complexity	Specified the first few characters of this set of user IDs. Ensure that this lead-in string meets any complex password requirements.
Make Duplicates	Runs duplication operation.
Export Duplicates	Creates ASCII Text report of duplicate user IDs and passwords. Save to a spreadsheet.
ReSynch Duplicates	Re-synchronizes duplicate IDs to the original ID. Updates active conference, participant viewing options, etc. Demographic data is not included unless the checkbox below is also checked.
Delete Duplicates Deletion Confirmation	Deletes all duplicate IDs associated with this User Profile. See number of IDs affected below. Confirmation checkbox required; there is no undo option.
Use sequential extensions rather than random	New user IDs have -001, -002, -003 format rather than a random extension of the user name such as -w3e, -3td, -lsc. Number of characters depends on number of duplicates.
Resynchronize the demographic data	Check this box to update any demographic data (Level 1, Level 2, Level 3 and extended demographics in User's Last Response text field) of duplicated IDs with the original ID when you click on the ReSynch Duplicates button.
There are currently - duplicates associated with this ID.	Indicates the number of duplicate IDs already created for this ID.

NOTE: You can duplicate an ID that was itself a duplicate of another ID. However, when re-synching duplicates, only the IDs linked directly to the ID itself will be synched up.